How to Enter Payroll Deductions in QuickBooks Desktop

Whether your company is on the small or the large scale makes no difference. It would be beneficial if you always stayed on time with employee payments. If you pay the required payroll deductions, you may finish in a three-way tie for first place in a significant competition. Learn how to load optional payroll deductions into QuickBooks and the procedures involved. Deductions from employees’ paychecks are an unfortunate but unavoidable expense; as a company owner, you need to be aware of what must be deducted and what can be omitted. It is necessary to have the skill of being able to communicate the findings you have reached.

 Implicit Tax Payments Required

  •          Inhabitants’ Share of State Revenue

 You can easily calculate the state sales tax you owe when all your employees are in the same state as your business. However, if you have several offices in different states or employees who work from home in other states, your state payroll deductions will be more involved.

  •          Payment of Taxes to States and Municipalities

 In terms of taxation, each state is different from the rest. The more you learn about it online, the more you will understand it.

  •         Incidence of Taxation on Individuals

 Income taxes are a subset of the Federal Insurance Contributions Act (FICA) and the Government’s Annual Tax.

 Consult a tax specialist with experience with corporations operating in multiple states for the most straightforward solution. Use the state tax agency as a resource if you have to.

 What Are the Steps That Need to Be Taken in Order to Import Voluntary Payroll Deductions into QuickBooks Desktop?

  Step 1: pick a job and click the employees.

Step 2: Choose the Workers tab.

Step 3: Navigate to the specific worker whose payroll deduction you imported.

Step 4: under the Edit menu, choose either “Add new deductions” or “Add deductions.”

Step 5, you’ll allocate an existing deduction by selecting it from the list of available beliefs in the drop-down menu.

Step 6: Select the amount of gross pay you will receive each pay period from the Account per pay period drop-down menu, and enter that amount. Company-funded contributions should follow the same protocol.

Step 7: Conclude the Process by Selecting the Ok Button. Done

Step 8: After that, go ahead and log into Quick Books so you can run payroll.

Step 9: Select Let’s Go from the Payroll submenu.

Step 10: click the Import My Voluntary Payroll Deduction option.

Step 11: Choose the previous pay period

Step 12: When prompted by the software, click the Next button and keep going until it’s done.

 What are the Steps to Adding Optional Payroll Deductions to QuickBooks Online?

Step 1: Go to the tab labeled Workers, and from there, choose Employees.

Step 2: Select “Employee” from the drop-down option that appears.

Step 3: Click the Pay button to access the Edit menu.

Step 4: Add new or additional deduction 

Step 5: Clicking the right mouse button and choosing “Preferences” will take you to the next step, where you may specify the criteria you want to use for the deductions you’re making now.

Step 6: After selecting the Amount per pay cycle tab, select the gross pay from the drop-down menu.

Step 7: Type in the percentage or the number.

Step 8: Repeat the above steps for other applicable company contributions.

Step 9: Confirm your application by clicking the “Ok” button.

Step 10: Access the Payroll homepage in QuickBooks Online.

Step 11: Select the Payroll option, then select Let’s Go.

Step 12:select the Import My Data option by clicking the Yes button.

Step 13: Proceed with the program by navigating to the “ Payroll” screen, clicking the “Next” button, and following the instructions on the net. It will allow you to move forward with the program. It will enable you to continue using the program.

 To what extent can bulk import optional payroll deductions into QuickBooks?

Step 1: Access the Staff section of the menu as the first order of business.

Step 2: Optional deductions from wages must be chosen

Step 3: After clicking the Add button again, select the Import tab.

Step 4: Choose the File containing the template you just finished filling out.

Step 5: You’ll double-check your information before you hit the Open button.

Step 6: You’ll confirm your action by clicking the corresponding button.

 Where Can I Find Instructions on How to Export Voluntary Payroll Deductions from QuickBooks Desktop?

Step 1: Select the Reports option from the menu bar after going to it.

Step 2: A click should be made on the Employees & Payroll tab.

Step 3: Select Summarize optional payroll deductions from the drop-down menu.

Step 4: Access the exportable Reports option.

Step 5: Select Export by clicking on it.

Step 6: You’ll pick the exact spot and hit the Save button.

 How to Download QuickBooks Online Payroll Deductions

Step 1: Head to the File menu in QuickBooks.

Step 2: Go to the Utility menu and pick Export.

Step 3: Access the list of optional payroll deductions by clicking the corresponding link.

Step 4: Choose the exportable list and confirm with Ok.

Step 5. Find the location where you originally intended to save the document.

Step 6: After completing the previous steps, select Save and Close to complete the process.

Step 7: After deciding where to store the File hit the Save button.

 How to Import Multiple Optional Payroll Withholdings into QuickBooks

Step 1: on the main QuickBooks screen, click Export.

Step 2: Select and check the boxes next to the voluntary payroll deductions you wish to make.

Step 3: Verify the exported list for accuracy.

Step 4: Once you’ve settled on where the import will occur, you can close the application.

 Payroll Deduction Problems and Their Solutions.

  • Users of QuickBooks will receive a warning if they vary from the advised process, but the vast majority of errors may be prevented by paying attention to these notifications. Fortuitously, although they have been cautioned on multiple occasions, clients still insist on processing payroll in an improper cycle.
  • One of Intuit’s payroll contributions must be purchased before a customer may set up payroll. When payroll is first introduced, a Payroll Setup Tool is used to walk the customer through the process.
  • You should complete all payroll-related actions in QuickBooks payroll’s dedicated submenu. Accrued payroll taxes must be paid to the relevant tax authorities. If the company uses the Payroll Liabilities account created in QuickBooks to write checks or pay these debts, the warning message below will appear.


 The import and export of optional payroll deductions are topics covered in this article. QuickBooks provides the capability to do both. Gain an understanding of what has to be done and in what order to complete the procedure. In addition, the steps that you need to take to resolve the issues have been outlined for you.

Also Read: Quick Ways to Get Rid of QuickBooks Error 6190
Also Read: How to Fix QuickBooks Error The File Exists?

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